Built for how storm jobs really run
In insurance restoration, speed and accuracy decide whether a claim gets paid. Invoicing is built to give your crew both — in the field, on their phone, even with no signal.
- Professional branded invoice templates
- One-click invoice generation from job data
- Payment status tracking and reminders
- Integration with claims and supplement data
- Deductible, depreciation, and supplement line items handled automatically
- Send by email or text with a built-in payment link
- Invoice history and reporting
What it means for your business
Get Paid Faster
Automated reminders and professional invoices reduce payment collection time by 40%.
Eliminate Double Entry
Invoices pull directly from job data — no re-typing scope items or amounts.
Track Every Dollar
See which invoices are paid, pending, or overdue at a glance across all your jobs.
Insurance restoration invoicing is not normal invoicing
A retail invoice is one number: work done, amount due. An insurance restoration invoice is a moving target — an ACV check from the carrier, a deductible owed by the homeowner, recoverable depreciation released only after completion, and supplement money approved mid-job that never made it onto the original paperwork. Generic invoicing tools make you track all of that in your head, which is exactly how contractors end a quarter with thousands in depreciation holdback nobody ever billed for.
HailMate builds the invoice from the claim itself. The scope, approved supplements, deductible, and depreciation schedule are already on the job record, so the invoice shows the homeowner and the carrier exactly who owes what, at each stage. When a supplement gets approved on day 40, the balance updates — no re-issued paperwork, no forgotten line items.
The follow-up you never have to remember
Every invoice carries its own status — draft, sent, viewed, paid, overdue — and its own reminder schedule. Homeowners get a friendly text or email nudge on the cadence you choose; reminders stop the moment payment lands. Combined with per-job balances and the collections dashboard, the whole receivables side of your business runs itself while your crew stays on roofs.
Frequently asked questions
Yes. HailMate invoices feature your company logo, colors, contact information, and custom payment terms. You can create multiple templates for different job types — insurance restoration, retail, commercial — each with its own layout and terms.